How to use the new Google Drive sharing options


Google has made delicate adjustments to the way you proportion recordsdata with Drive. Jack Wallen demonstrates the new procedure.


Image: Google

I’m a hard-core Google Drive person. I paintings with the software on a daily basis, developing, modifying, and sharing paperwork and recordsdata. Up till just lately, that procedure has been just about the same–simple, environment friendly, and efficient. However, over the previous few months, Google has made a couple of adjustments to how the sharing procedure works. The adjustments are not drastic, however they do make a distinction in the way you proportion your recordsdata.

I’m going to stroll you thru the new procedure, so you will not get tripped up and feature collaborators come again at you to say they are able to’t paintings with the record you shared. I’ll be demonstrating on the web-based model of Drive and also will contact on the cell model of the app (as there may be one delicate exchange that has been made).

SEE: Google Sheets: Tips and tricks (TechRepublic obtain) 

What you’ll be able to want

  • A Google account 
  • Files on Google Drive to proportion

How to proportion on the web-based model of Drive

Open Google Drive in a internet browser and navigate to a folder housing a record you need to proportion. Right-click that record and make a selection the Share choice from the menu. In the ensuing popup, chances are you’ll understand a couple of adjustments to the interface (Figure A).

Figure A


The Google Drive proportion popup comprises some delicate (and now not so delicate) adjustments.

Before you sort the title(s) of the individual or other people you need to proportion the record with, you wish to have to take crucial step first. By default, the ones you proportion with will best have View (learn) permissions. If that individual wishes to be ready to both touch upon or edit the record, you wish to have to first click on Change To Anyone With The Link. In the ensuing popup, click on the required permissions choice from the drop-down (Figure B).

Figure B


Changing the permission choice for a record in Google Drive.

After making your variety, click on Copy Link (if you need to proportion the record by the use of hyperlink) after which return to the best of the popup to sort the title(s) or e-mail deal with(es) of the ones you need to collaborate with. If you do not click on Copy Link sooner than you sort the names of the recipient(s), you’ll be able to have to re-open the sharing options to get the proportion hyperlink.

If you are glad with the sharing options, click on Send and the recipient shall be notified of the newly-shared record. If you copied the proportion hyperlink, you’ll then proportion it out by the use of e-mail, messaging, or no matter choice you favor.

How to proportion with particular permissions on the cell app

The best exchange to the cell app is how you’ll briefly grant particular permissions to collaborators. To use this new characteristic, open the Google Drive cell app in your tool and find a record to proportion. Tap the menu button related to the record (3 vertical dots) and faucet Share. In the ensuing window, sort the title or e-mail deal with of the collaborator after which faucet the drop-down under the title (Figure C).

Figure C


The drop-down may not seem till you sort the collaborator title or e-mail deal with.

From the ensuing popup (Figure D), make a selection from both Viewer, Commenter, or Editor.

Figure D


Selecting the important permission on your collaborator.

You can then upload a message to the proportion and when completed, faucet the Send button at the bottom-right nook of the window.

And that is all there may be to the new sharing procedure with Google Drive. Although the adjustments mustn’t purpose you an excessive amount of issue, it is important to practice the steps as I defined, another way the procedure may not be just about as environment friendly as you are accustomed to.

Happy sharing.

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